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Privacy Policy

BEC SMArts Elementary School is committed to protecting your privacy and personal information

Effective Date: January 2025

Last Updated: January 2025

Data Privacy Statement

Pursuant to Republic Act No. 10173 or the Data Privacy Act of 2012 (DPA), BEC SMArts Elementary School acknowledges its responsibilities with regard to data processing, from collection to destruction, and further ensures that all information of the data subjects (learners, parents, and guardians) are processed in observance to the general principles of transparency, legitimacy, and proportionality.

BEC SMArts Elementary School is committed to protecting the privacy and security of personal information entrusted to us. This Privacy Policy outlines how we collect, use, store, and protect the personal data of students, parents, guardians, website visitors, and all stakeholders.

Your Rights as a Data Subject

In accordance with the Data Privacy Act of 2012, we recognize and respect your rights to:

Right to be Informed

Know how we collect, use, and process your data

Right to Access

Request access to your personal information

Right to Correct

Request correction of inaccurate data

Right to Object

Object to processing of your data

Right to Erasure

Request deletion or blocking of data

Right to File Complaint

Lodge complaints with authorities

Information We Collect

1. Student Information

  • Full name, date of birth, gender, and age
  • Contact information (address, phone number)
  • Previous school and academic records
  • Grade level and enrollment status
  • Medical information (for emergency purposes)
  • Photographs and videos during school activities

2. Parent/Guardian Information

  • Full name and relationship to student
  • Contact information (email, phone, address)
  • Occupation (optional)
  • Emergency contact details

3. Website and Technical Information

  • IP address and browser type
  • Pages visited and time spent on website
  • Chat interactions with our AI assistant
  • Form submissions and inquiries
How We Use Your Information

Educational Purposes

To process enrollment applications, maintain student records, track academic progress, and communicate important school information.

Operational Purposes

To provide website functionality, respond to inquiries, analyze usage, and ensure data security.

Marketing and Communications

To inform about school events, share newsletters, feature activities on social media (with consent), and showcase educational programs.

Data Storage and Security

Storage Duration

Personal data is stored indefinitely within the school's authorized systems for documentation, program administration, legal compliance, and alumni relations.

Security Measures

  • Data encryption using SSL/TLS
  • Strict access controls for authorized personnel only
  • Regular backups and security audits
  • Staff training on data privacy protocols
Photographs and Media

By submitting the enrollment form, you acknowledge and approve that the school may:

  • Take photographs and videos during school events and activities
  • Use such media for newsletters, yearbooks, and email communications
  • Post on website and social media platforms
  • Include in marketing and promotional materials

If you wish to opt out of media use, please notify the school in writing.

Declaration of Consent

In connection with the enrollment of my/our child in BEC SMArts Elementary School, I/we hereby give consent to BEC SMArts to:

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Collect, use, store, update, process, and disclose personal data as required

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Retain information indefinitely for documentation and administration

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Take photographs and videos during school events

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Use media for newsletters, marketing, and online publications

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Process data through authorized systems (Firebase, Cloudinary, etc.)

Contact Information

For questions or requests regarding your personal data, please contact our Data Protection Officer:

BEC SMArts A Christian Learning Center Inc.

Data Protection Office

Email: becsmarts2020@gmail.com

Phone: 09524827090

Address: Purok 6, Jawa, Valencia, Negros Oriental

Office Hours: Monday to Friday, 8:00 AM - 5:00 PM

File a Complaint

If you believe your data privacy rights have been violated, you may file a complaint with:

National Privacy Commission

📧 info@privacy.gov.ph

📞 (+63 2) 8234-2228

🌐 www.privacy.gov.ph

By enrolling your child in BEC SMArts Elementary School or by using our website and services, you acknowledge that you have read, understood, and agree to this Privacy Policy.

This Privacy Policy is in compliance with Republic Act No. 10173 (Data Privacy Act of 2012) and its Implementing Rules and Regulations.