Privacy Policy
BEC SMArts Elementary School is committed to protecting your privacy and personal information
Effective Date: January 2025
Last Updated: January 2025
Pursuant to Republic Act No. 10173 or the Data Privacy Act of 2012 (DPA), BEC SMArts Elementary School acknowledges its responsibilities with regard to data processing, from collection to destruction, and further ensures that all information of the data subjects (learners, parents, and guardians) are processed in observance to the general principles of transparency, legitimacy, and proportionality.
BEC SMArts Elementary School is committed to protecting the privacy and security of personal information entrusted to us. This Privacy Policy outlines how we collect, use, store, and protect the personal data of students, parents, guardians, website visitors, and all stakeholders.
In accordance with the Data Privacy Act of 2012, we recognize and respect your rights to:
Right to be Informed
Know how we collect, use, and process your data
Right to Access
Request access to your personal information
Right to Correct
Request correction of inaccurate data
Right to Object
Object to processing of your data
Right to Erasure
Request deletion or blocking of data
Right to File Complaint
Lodge complaints with authorities
1. Student Information
- Full name, date of birth, gender, and age
- Contact information (address, phone number)
- Previous school and academic records
- Grade level and enrollment status
- Medical information (for emergency purposes)
- Photographs and videos during school activities
2. Parent/Guardian Information
- Full name and relationship to student
- Contact information (email, phone, address)
- Occupation (optional)
- Emergency contact details
3. Website and Technical Information
- IP address and browser type
- Pages visited and time spent on website
- Chat interactions with our AI assistant
- Form submissions and inquiries
Educational Purposes
To process enrollment applications, maintain student records, track academic progress, and communicate important school information.
Operational Purposes
To provide website functionality, respond to inquiries, analyze usage, and ensure data security.
Marketing and Communications
To inform about school events, share newsletters, feature activities on social media (with consent), and showcase educational programs.
Storage Duration
Personal data is stored indefinitely within the school's authorized systems for documentation, program administration, legal compliance, and alumni relations.
Security Measures
- Data encryption using SSL/TLS
- Strict access controls for authorized personnel only
- Regular backups and security audits
- Staff training on data privacy protocols
By submitting the enrollment form, you acknowledge and approve that the school may:
- Take photographs and videos during school events and activities
- Use such media for newsletters, yearbooks, and email communications
- Post on website and social media platforms
- Include in marketing and promotional materials
If you wish to opt out of media use, please notify the school in writing.
In connection with the enrollment of my/our child in BEC SMArts Elementary School, I/we hereby give consent to BEC SMArts to:
Collect, use, store, update, process, and disclose personal data as required
Retain information indefinitely for documentation and administration
Take photographs and videos during school events
Use media for newsletters, marketing, and online publications
Process data through authorized systems (Firebase, Cloudinary, etc.)
For questions or requests regarding your personal data, please contact our Data Protection Officer:
BEC SMArts A Christian Learning Center Inc.
Data Protection Office
Email: becsmarts2020@gmail.com
Phone: 09209414520
Address: Purok 6, Jawa, Valencia, Negros Oriental
Office Hours: Monday to Friday, 8:00 AM - 5:00 PM
File a Complaint
If you believe your data privacy rights have been violated, you may file a complaint with:
National Privacy Commission
📧 info@privacy.gov.ph
📞 (+63 2) 8234-2228
🌐 www.privacy.gov.ph
By enrolling your child in BEC SMArts Elementary School or by using our website and services, you acknowledge that you have read, understood, and agree to this Privacy Policy.
This Privacy Policy is in compliance with Republic Act No. 10173 (Data Privacy Act of 2012) and its Implementing Rules and Regulations.